Administrative Coordinator
and a competitive total compensation package!*
Administrative Coordinators provide administrative and technical support, including research and reporting, for a variety of general and specialized programs and projects. Applying for this recruitment can take you on a variety of careers paths throughout the County of Sonoma.
Ideal candidates will thrive in collaborative, customer service-focused environments, and possess:
- Excellent research and analytical skills, and the ability to apply laws, procedures, and policies
- Superb organizational and time management skills, with a strong attention to detail
- Experience leading projects, programs, and/or supervising/leading a small number of support staff
- Experience preparing, reviewing, and editing complex and detailed public and internal documents
- The ability to prioritize competing deadlines
- Excellent verbal and written communication skills
- Experience working effectively with diverse populations
- Knowledge of electronic office equipment and applications
- Strong ethical standards
Positions are currently open in the following departments, and it is anticipated that this recruitment will be used for upcoming, yet to be determined, vacancies as well.
Human Services Department (HSD) - Two full-time positions
The Administrative Coordinator position assigned to In-Home Supportive Services (IHSS) supervises a unit of seven Account Clerks who support Provider Payroll functions, ensures daily priorities are completed, and approves/finalizes higher-level payroll tasks like Special Transaction Payments. This position collaborates with IHSS Social Workers and Social Work Supervisors, creates regular and ad hoc reports using program data from various sources, and may be assigned special administrative projects for the IHSS program.
Working in HSD Operations, the Administrative Coordinator assigned to this position oversees multiple business operations for the department including functioning as the Reception Supervisor and Facility Coordinator. This position assists with department-wide purchasing functions, fleet management of 70+ vehicles, related form administration and orders, and helps facilitate various vendor contracts. As part of Operations, the Administrative Coordinator plays an active role in HSD's Care & Shelter operations and will assist in the implementation of new inventory control policies and procedures.
Probation Department - One extra-help position
As part of the department's Engagement Team, this extra-help position will work closely with Department staff to support the implementation of a social media campaign, maintain and update website content, and coordinate responses to Public Record Act requests. The Administrative Coordinator will support recruiting efforts by creating promotional materials, attending job fairs and events to discuss community corrections careers, and coordinate department tours. Additionally, this position will coordinate and support new initiatives aimed at increasing engagement with historically marginalized groups within the community, including creating meaningful partnerships with schools and community based organizations.
Sonoma County Water Agency (Sonoma Water) - One full-time position
The position works as part of a collaborative team and oversees the data uploaded by clerical staff for record-keeping purposes. The Administrative Coordinator analyzes incoming documentation to determine proper retention, action, or distribution to appropriate individuals; and addresses Sonoma Water’s record keeping needs and recommends solutions to complex record keeping issues, develops standards, and implements solutions as needed. Additionally, this position responds to California State Public Records Act requests, and directs, trains, and reviews the work of staff assigned to assist in record management projects organizations.
What We Offer
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:
- A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending upon assignment
- Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
- Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
- County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
- An annual Staff Development/Wellness Benefit allowance of up to $1,000 and ongoing education/training opportunities
- County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
- Retirement fully integrated with Social Security
- May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
EXTRA-HELP EMPLOYMENT
Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.
The employment list established from this recruitment may be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Administrative Aide.
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
Minimum Qualifications
Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.
Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.
Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.
Certain positions may require the ability to speak, read and write fluent Spanish.
Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.