EFS Senior Business Systems Analyst Confidential
The Auditor-Controller-Treasurer-Tax Collector's Office (ACTTC) provides a broad range of quality accounting, auditing, collection, financial, financing reporting, and investing services to County Agencies, departments, districts, and the public. Their mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability.
Reporting to the Enterprise Financial System's (EFS) Department Information Systems Manager, the EFS Senior Business Systems Analyst (SBSA) has lead oversight of the County’s two main financial planning platforms: Oracle Planning and SCLabor (a County-developed application for salary and benefit projections), as well as the responsibility for understanding the capabilities of these applications. As the EFS SBSA, you will work with staff from the County Administrator’s office, Auditor Controller’s office, and fiscal officers in all County departments to understand their financial planning business needs. Combining your functional and technical knowledge with your understanding of the software applications, you will work to develop technological solutions and will sometimes partner with information technology professionals to develop system enhancements.
As the EFS SBSA your responsibilities will also include:
- Utilizing knowledge of County policies, procedures, and business practices to understand organizational needs, and recommend more effective technology solutions in Oracle Planning, SCLabor, and PeopleSoft
- Oversight of the changes needed in Oracle Planning and for the functional duties associated with researching, analyzing, designing, configuring, testing and maintaining SCLabor and Oracle Planning
- Being a liaison between end users and IT professionals to implement required system changes and improvements, including convening and leading focus and power user groups comprised of many departmental representatives
- Serving in a lead role for large scale countywide initiatives that impact County financial systems, or rely upon data contained within the systems
- Remaining up-to-date on emerging technology changes to ensure that EFS systems are being utilized optimally to meet the needs of the County, and recommending when and what types of technical changes are necessary for the stable functioning of applications
The ideal candidate for this position will possess a familiarity and experience working with financial sector professionals, preferably in the public sector, and a proven ability to learn and oversee the maintenance and enhancement of software applications.
Additionally, the ideal candidate will also have:
- Experience effectively working in a collaborative team-oriented environment, and have the self-motivation to successfully work individually
- The ability to read, interpret, comprehend, and applying complex technical and functional materials appropriately
What We Offer
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to a competitive total compensation package* including:
- An annual Staff Development/Wellness Benefit allowance up to $1000 and ongoing education/training opportunities
- Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
- Significant portion of health care premiums paid by the County and access to several health plan options
- County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
- Retirement fully integrated with Social Security
- May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
- Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory.
This recruitment is being conducted to fill a Senior Business Systems Analyst - Confidential position in the ACTTC Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Senior Business Systems Analyst.
Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field.
Experience: Typically, four (4) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included three (3) years of design and project management responsibility for small and medium business applications.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems.
Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; establish and maintain effective working relationships.
Selection Procedure & Some Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
- Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
IMPORTANT INFORMATION: As the largest employer in Sonoma County, the Board of Supervisors has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All County employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.