County Of Sonoma

Santa Rosa , CA
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Procurement Specialist and Procurement Specialist Trainee

County Of Sonoma
Santa Rosa, CA Full-time
Posted on October 14, 2018

Position Information


Enhance your experience in purchasing, contracts, and eProcurement. Join the County of Sonoma's General Services Team as a Procurement Specialist

Starting salary up to $32.98/hour ($68,833/year) 
Plus, cash allowance of approximately $600/month*

Note: If you are interested in applying for the Procurement Specialist Trainee position, you will need to apply to the separate, concurrent recruitment. 

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including:

  • An annual Staff Development/Wellness Benefit allowance up to $500 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • County paid premium contribution to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Retirement fully integrated with Social Security
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range

Your Role as a Procurement Specialist

As a Procurement Specialist you will be responsible for purchasing, or negotiating to purchase, items in both general and specialized commodity areas, such as equipment, materials, services, construction, or data processing. You will work with department officials to determine needs, initiate and process requisitions, resolve problems concerning goods or billing, correspond with vendors, and review bids for legal correctness, price, and acceptability.

The ideal candidate will have:

  • Extensive experience managing Request for Proposal and Request for Qualifications processes
  • Considerable knowledge of bid process management
  • The proven ability to collaborate in a team environment
  • Experience working with Oracle (PeopleSoft) eProcurement
  • Possession of, or actively pursuing, a Certified Professional Supply Manager (C.P.S.M.), Certified Professional Public Buyer (C.P.P.B.), and/or Certified Public Purchasing Officer (C.P.P.O.) certification(s)

This recruitment is being conducted to fill a Procurement Specialist position for the General Services Department. This employment list may also be used to fill future part-time or extra-help openings as they occur during the active status of the list. The Civil Service Title for this position is Buyer.

* Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU).



Minimum Qualifications


Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities. Normally, this would include college or university courses in purchasing, marketing, and economics, or a related field; and two years of purchasing experience.

Certification: Possession of a Certified Purchasing Manager (C.P.M.), Certified Professional Supply Manager (C.P.S.M.), Certified Professional Public Buyer (C.P.P.B.) or Certified Public Purchasing Officer (C.P.P.O.) certification; or an equivalent certification by an accredited association, is desirable.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.


Knowledge, Skills, and Abilities


Considerable knowledge of: modern purchasing policies and procedures including ethics and standards of purchasing practices, inventory standards and controls, quality control, and value analysis techniques in evaluating vendor capacity, capability, and performance; bid preparation, solicitation, award and evaluation to assure economics of price, standardization of specification, competitive bidding, contract negotiations, and penalty procedure for noncompliance; County ordinances and regulations governing County procurement; current market conditions and prices on various types of materials, supplies, equipment, and other commodity items, sources of supply and services.

Working knowledge of: communication skills and data collection techniques for establishing sources of supply, product and vendor information; office procedures, accounting and budgetary controls, statistical analysis, and market research techniques; modern training techniques.

Ability to: analyze requisitions and prepare product specifications and contracts; evaluate bids and make awards impartially and objectively; establish and maintain effective working relationships with departmental officials, employees, sales representatives, and the public; prepare written reports and maintain records; write and speak clearly and concisely; train, organize, and review the work of a Buyer Trainee.


Selection Procedure & Some Helpful Tips When Applying


  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.


A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.


Applications are accepted on-line at: Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Please view the County's Equal Employment Opportunity Policy for further information.
HR Analyst: AK
HR Technician: EP