Senior Office Assistant - English & Bilingual (English/Spanish)
- The drive to provide exemplary customer service support
- Excellent interpersonal skills and the ability to communicate effectively with others
- A talent for working well under pressure
- The ability to be assertive when supporting challenging customer service situations
- The capacity to work independently and exercise sound judgment
- Superb attention to detail, with an aptitude for focusing on complex projects while working in a frequently interrupted, fast-paced environment
- Experience operating multi-line phone systems
- Advanced Microsoft Office Suite skills (Also, the ability to edit and remediate documents in Adobe Acrobat or to learn those skills is a plus!)
Join the County of Sonoma as a Senior Office Assistant (SOA)
As an SOA, you will be assigned a variety of administrative support responsibilities that are complex or have a high consequence of error. When accepting, filing, and maintaining records and documents, you will work to ensure that they are processed within State and Federal regulations and department guidelines. Additionally, you will provide exceptional customer service support and:
- Be the first point of contact for the public and other agencies
- Respond to inquiries by phone, in person, and through written electronic communication
- Create documents, and review and edit presentations
- Train, orient, and lead junior staff
What We Offer
The County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including:
- A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending upon assignment
- Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
- Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
- County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
- An annual Staff Development/Wellness Benefit allowance of up to $500 and ongoing education/training opportunities
- County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
- Retirement fully integrated with Social Security
- May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
This recruitment is currently being conducted to fill:
- Four full-time English positions with the Human Services Department (HSD), two in the Family, Youth, and Children Division and two in the Employment & Training Division
- Two full-time fluent bilingual (English/Spanish) positions also with HSD, both in the Employment & Training Division
- Two full-time English positions with Sonoma Water, one in Clerical/Records and one in Emergency Management
- Two full-time English positions with the Department of Health Services, one in Behavioral Health - Crisis Stabilization Unit and one in Behavioral Health - Quality Assessment & Performance Improvement Program
- One full-time fluent bilingual (English/Spanish) position also with the Department of Health Services, in Behavioral Health - Driving Under the Influence Program
The employment list established from this recruitment will be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of this list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits directory. Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants who wish to be considered for bilingual positions must indicate their proficiency level in the required supplemental questionnaire. An examination will be conducted prior to appointment to a bilingual designated position to confirm level of skill in this area.
Minimum Qualifications
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Selection Procedure & Some Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.