Fiscal and Administrative Analyst

Sonoma County Transportation Authority   Santa Rosa, CA   Full-time     Accounting
Posted on January 1, 2023
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The Fiscal and Administrative Analyst reports to the Chief Deputy Executive Director or Executive Director and is responsible for supporting SCTA/RCPA departmental operations, programs, and service areas such as fiscal operations, budgeting, contract management, personnel, staffing, organizational review, facilities, office automation/information systems, productivity improvement, legislative analysis, and customer service. The position is in Santa Rosa, CA with an option to work remotely up to two days a week.  The selected candidate will provide supervision over clerical or technical support staff, however, analytical problem solving and hands on work will be the majority of this position’s responsibilities.  

Key Duties and Responsibilities

  • Leads day to day financial component of SCTA, RCPA, Measure M and Go Sonoma, including approvals and some entry of accounting journal and vouchers for accounts payable and receivables in the County’s Enterprise Financial Software
  • Acts as the Liaison to the Auditor Controllers Treasure Tax Collectors accountants who prepare the annual financial statements
  • Manage fiscal requirements of grant funding
  • Maintains systems for financial planning; data collection and analysis; project tracking; and budget reporting to support requirements for fiscal and management audits
  • Prepares budgets for Board approval and budget planning tools for fiscal year estimates from project managers
  • Assists with or leads Office administration; support Front Desk; Board and Committee meeting support and agenda preparation and planning
  • Acts as Liaison to County Payroll Clerk, timekeeper monitoring, review, and approval of staff hours.
  • Implements Human Resources processes including personal polices, salary schedules, recruitments and on boarding of new employees.
  • Acts as Liaison to County Information Systems Department
  • Represents the department in a professional manner supporting all staff as a critical member of the team.

Desired skills include:

  • Ability to process and analyze financial data
  • Working knowledge of Database Development and Management with MS Access or similar
  • Working knowledge of Spreadsheet with advance features including pivot tables, VLOOKUP, etc.
  • Experience with fiscal administration of grants with requirements Local, State and Federal Fund
  • Excellent communication and organization skills
  • Working knowledge of Microsoft Office Products
  • Ability to learn and implement new technical tools and processes

Minimum Qualifications

Any combination of education, training and experience that would likely provide the required knowledge and abilities. Normally, this would include significant academic coursework in accounting, finance, economics, business administration, or a closely related field and at least four years of professional fiscal management experience in a public or private organization, or other closely related experience. A Bachelor's degree from an accredited college or university in accounting, finance, economics, business administration, or a closely related field and possession of a Certified Public Accountant certificate are desired. 

General Overview of SCTA/RCPA

The Sonoma County Transportation Authority (SCTA) was established in 1990 and is charged with coordinating transportation plans, programs and projects among the cities and County of Sonoma. The SCTA develops long range transportation plans covering all modes and works cooperatively with local, regional, and State agencies to deliver capital projects as well as allocate various federal, state and regional funding programs. The SCTA is also responsible for the administration of a voter approved ¼ cent sales tax dedicated to transportation.

The Regional Climate Protection Authority (RCPA) was established in 2009 and is charged with leading and coordinating countywide efforts to implement and advocate for a broad range of programs and projects to reduce GHG emissions.  The RCPA serves as a central location for information sharing related to GHG reducing policies, projects, and programs; helps to coordinate advocacy efforts to secure funding from all levels of government; and assists local partners in their efforts to identify, prioritize and implement GHG reducing measures.

Combined, the SCTA/RCPA have a staff of fifteen and manage an annual budget ranging from $30-$100 million including both projects, grant funding, programs, and operations.